Support staff are the cornerstone of the administrative departmental operations. They provide the administrative and clerical support to faculty members, students and the program.
The Clinical Education Officer provides support to the Associate Head, Clinical Eduation. Carolyn is responsible for multiple aspects of the Clinical Education portfolio, including: coordination of Clinical Educator workshops and special Clin Ed events (e.g., symposia), content management of the Clin Ed web pages, and production of the Clin Ed newsletter “Insight” and other marketing materials for the Program. She also coordinates the Clinical Education PACE and CACE (Clinical Education) Committee meetings.
The MPT Administration Manager works in tandem with the Associate Head, MPT Program in managing the yearly planning of the curriculum while helping faculty to provide students with an outstanding educational experience. Carissa is responsible for facilitating multiple aspects of the MPT program, such as working with the core committees of the Department of Physical Therapy, management of the OSCEs along with coordinating the Clinical Faculty appointment, re-appointment, and promotion process.
Marie handles the details of financial processing, financial record keeping, and record retrieval for the Department. Marie also assists staff with diverse work projects, as required.
The Administrative Manager is responsible for the comprehensive management of the Department of Physical Therapy, including Human Resources, Finances, Facilities and Student Services for both the professional and research graduate programs. Audrey is responsible for the delegation of duties and oversight of support staff within the Department. She works closely with the Head of Department as well as with staff, faculty and the broader physical therapy professional community.
The Clinical Placement Officer is responsible for coordinating all the logistical details surrounding student placements. This includes managing placements using HSPnet, liaising with students, coordination with placement sites (potential and current), and recognizing and problem solving placement conflicts, in consultation with the Associate Head, Clinical Education (AHCE) and providing administrative support to the AHCE.
The Department Secretary provides administrative and secretarial support to the Department Head and Administrative Manager. Yan is responsible to coordinate the calendar of the Department Head, travel requisitions and timesheets. Yan also coordinates and schedules meetings, prepares agendas and distributes material; takes, transcribes and edits minutes for various Departmental meetings.
Supports the MPT Program Administration Manager with the day-to-day administrative and operational running of the MPT Program. Compiles information necessary for the planning, organizing and scheduling of teaching materials for the MPT Program. Provides timely, accurate data and information for the program management to inform strategic and operational decisions.
The Classroom and IT Support Technician is responsible for setup and maintenance of labs, equipment, teaching aids and audio/visual systems. The Classroom and IT Technician provides IT support by way of troubleshooting hardware/software issues, setup and deployment of new systems, assists in the day to day maintenance of the network, and is in charge of the data backups. The Classroom and IT Technician is also the departments T-Rep, which includes inputting class schedules into UBC systems, processing of all classroom booking requests and is backup to the Friedman Facilities Manager.
The Graduate Research Program Assistant is responsible for ensuring that all support services for the Graduate Program in Rehabilitation Sciences are managed and delivered for optimal program function. The Department of Occupational Science and Occupational Therapy and the Department of Physical Therapy offer this program for advanced research study and original investigation in Rehabilitation Sciences at the Master of Science (MSc) level as well as the Doctor of Philosophy (PhD) level.
The Graduate Research Program Assistant is responsible for providing primary administrative support to the Graduate Studies Adviser, and supporting the program administratively. This includes, but is not limited to student admissions, award notification and management, course scheduling and registration, etc.
The Facilities and Information Systems Manager, manages the facilities in the Friedman Building which consist of general maintenance and upgrades, building access and site security for the Department. In the IT component Larry coordinates computers, network/internet operations, and telephone services for faculty, staff and students. This includes installation, purchasing & trouble-shooting of computer hardware, software, peripherals, web content and e-mail.
The Research Grants Facilitator maintains awareness about upcoming funding opportunities and assists faculty members in grant application submissions. Brenda’s responsibilities include updating research faculty CVs for grant applications, providing assistance with grant writing, editing, budget development, as well as ensuring that grant deadlines are met in accordance with UBC and grant agency policies and procedures. Brenda also assists with ethics application submission for studies undertaken by research faculty. Additionally she compiles the newsletter and annual reports and maintains news items and research areas within the Department’s website.
Provides administrative support to the MPT program including all aspects of student admissions, managing the course evaluation system, tracking and posting grades, student academic advising, and managing scholarships and award assignments for the department.